Administrative Officer – Executive Office – Montego Bay

 The Tourism Product Development Company Ltd. (TPDCo.) is seeking to identify a qualified, motivated and results-oriented professional to fill the following position:

 

Administrative Officer – Executive Office – Montego Bay

 

Reporting into the Executive Offices the Administrative Officer will provide administrative support to the Executive Office in the Montego Bay region.

 

KEY RESPONSIBILITIES

 

·     Oversees and/or performs a range of diverse administrative activities for various Destination Areas; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the department.

·     Coordinates monthly sub-committee meetings, draft meeting minutes and action items.

·     Coordinates bi-weekly, monthly, quarterly, and annually reports for Destination Assurance.

·     Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.

·     Assists in administrative problem solving, programme/project planning, development, and execution of stated goals and objectives.

·     Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.

·     Provides and/or oversees support activities for the department such as answering telephones, assisting and resolving problems and inquiries of staff, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.

·     Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, events, and/or travel arrangements, as required.

·     Establishes, updates, and maintains department’s files, inventories, and records; implements and maintains data management systems, as required.

·     Records minutes of meetings, type and produce notes of these meetings and circulate accordingly.

·     Maintains a follow-up system of important correspondence/issues

·     Types and dispatches letters, memorandum and other general correspondences

·     Maintains and reviews the filing system

·     Makes photocopy of documents as required

·     Requests stationery supplies for the Department.

·     Any other duties that may be assigned.

 

KEY COMPETENCIES

 

·     Proficient in the use of computers and applications for data analysis

·     Database management skills

·     Knowledge of human resources concepts, practices, policies, and procedures.

·     Skill in organizing resources and establishing priorities.

·     Proficient in the use of Microsoft Excel and Word applications.

·     Good command of the English Language

·     Effective and efficient time management skills

·     Ability to use reasoning power and judgment

·     Ability to relate and communicate well with people at all levels both orally and in writing.

 

DESIRED EDUCATION AND EXPERIENCE

 

·     An Associate Degree in Business Administration or equivalent from a recognized institution

·     At least three (3) years’ experience in a similar position

 

OR

 

“Any equivalent Combination of Qualifications and Experience”

 

N.B: Interview will include a practical component.

 

Applications should be e-mailed to jobs@tpdco.org to the attention of The Executive Human Resource Manager no later than 4 p.m. on Friday, November 3, 2023.

 

We thank all respondents, but only short listed persons will be contacted.