The Tourism Product Development Company Ltd. (TPDCo.) is seeking to identify a qualified, motivated and result-oriented professional to fill the following position:
Administrative Assistant 2 – Licence Processing Unit-Kingston
Under the supervision of the Licence Processing and Registration Manager, the Administrative Assistant will provide administrative support to the Licence Processing Unit.
KEY RESPONSIBILITIES
· Generation of weekly, monthly, quarterly, annual and adhoc reports by the Licence Processing Unit;
· Schedule appointments; maintain calendars; meeting coordination and travel arrangements for the LPU Manager and the Department;
· Prepare Purchase Requisitions and manage any procurement-related activity;
· Assist with the preparation of letters to operators;
· Assist with research for legal matters;
· Maintaining legal files;
· To assist with the disbursement of Licences or any other document when required;
· To assist the Licence Processing Assistant and Administrative Officer (Contract Carriage and Craft) during the peak period of the processing of Contract Carriage applications;
· Receive Cheques for JTB Application from Licence Processing Officers and submit to Accounts for a Written Receipt;
· Ensure that Letters generated for submission to the JTB are signed by the Executive Director and presented to the JTB;
· To attend, record and prepare minutes of meetings in a timely manner;
· Maintain adequate stock of stationery; and
· Responds intelligently to official enquiries about the Unit and where necessary, refer these enquiries to the appropriate officers; and
· Perform miscellaneous job-related duties as assigned.
KEY COMPETENCIES
· Good oral and written communication skill.
· Ability to be a team player.
· Proficient in computer programmes, e.g. Microsoft. Excel, Power Point and Access.
· Good typing skills.
· Good knowledge of the tourism sector.
DESIRED EDUCATION AND EXPERIENCE
· Diploma in Business Administration or equivalent
· Four CXC at the General Level including English Language
· Two (2) years’ experience as Administrative Assistant.
OR
“Any equivalent Combination of Qualifications and Experience”
Applications should be e-mailed to jobs@tpdco.org to the attention of The Executive Human Resource Manager no later than 4 p.m. on Friday, January 17, 2025
Subject: Administrative Assistant 2 –Kingston
We thank all respondents, but only shortlisted persons will be contacted.